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Payroll Specialist in Huntington Beach, CA at Nuvision Credit Union

Date Posted: 5/12/2018

Job Snapshot

Job Description

Pay Range: 21.52 - $26.89/hour

Under the direction of People Development (PD) Management, The PD Specialist’s primary responsibility is Payroll Administration and all other payroll related duties. In addition, this role handles inquiries from internal team members and external third-parties related to PD initiatives, standards/policies, procedures and workforce compliance obligations. Assists with administrative and clerical activities, PD projects to support business needs and objectives and acts as back up support for PD functions as needed. This role helps to ensure that PD operations maintain proper service levels, align with organizational strategy and objectives, and stays in compliance with internal standards, procedures and applicable law. Supports the PD function by ensuring/maintaining compliance within the areas of employee file management, ensuring supporting documentation is retrieved, maintained and updated related to employee additions and changes to payroll including pay changes, HRIS administration and 401k contributions. Adds value to the organization by ensuring Nuvision staff is paid on time and accurately in accordance with wage and hour laws and credit union policies.

Responsibilities:

  • Payroll Administration-
    • Receives, verifies and validates hours worked by each team member, properly codes and inputs the bi-weekly payroll into the Paycom system. Balances the payroll and verifies checks against check register. Maintains accurate vacation and sick leave accruals for all team members.
    • Posts all Employee Change Requests – allocations, supplemental pay, bonuses/commissions into the payroll system, and ensures all applicable changes are processed through payroll. Reviews 401k transactions for accuracy.
    • Processes employee garnishments.
    • Ensures all applicable federal/state/local requirements including filings with agencies and authorities are in compliance and completed timely, and any necessary setups are completed within the payroll system.
    • Verifies related billing and forwards to Accounts Payable.
    • Processes General Ledger Reconciliation and reports to Accounting (such as 401(k) and FSA).
    • Maintains the integrity of the payroll database in payroll system by running analytical reports, reviewing and analyzing the data and following up to make the necessary adjustments.
    • Performs all year-end processing of payroll files, updates to Paycom referencing tax information, workers compensation rates, tax amendments, ACA reporting and auditing.
    • Responsible for updating/maintaining payroll related procedures and guidelines.
  • Payroll Reports-
    • Provides monthly base wage report for Stakeholders Incentive Plan and prepares semi-annual incentive payouts.
    • Maintains the HRIS/Payroll System and generates reports required by the executive management team.
    • Provides Accounting Department necessary payroll reports.
    • Provides estimated Stakeholders forecast to Finance for budgeting purposes.
    • Provides annual payroll forecast of base salaries to each business unit leader for annual budget process.
  • Other-
    • Maintains a good understanding of organizational goals and initiatives, standards/policies, procedures and workforce compliance obligations. Stays up-to-date with the labor laws and assists in development and implementation of policies and procedures.
    • Ensures compliance with all local, state and federal regulations including wage & hour laws, meal and rest breaks. This includes required regulatory filings (e.g., EE0-1 reporting).
    • Acts as liaison to external auditor firm for annual payroll audit(s).
    • Provides administrative and clerical support including maintaining and monitoring records/systems (e.g., HRIS, Benefits, Compensation and personnel files), completes salary surveys as needed, distributing mail, handling verifications of employment, filing, archiving, logging and tracking information, and coordinating PD related events/activities.
    • Coordinates, researches and resolves all payroll-related issues/requests. In addition, handles leadership, team member and third-party inquiries regarding organizational policies, procedures and programs and/or guides them to the proper resource for further support.

Job Requirements

Qualifications:

  • Three years payroll processing experience for comparable (or larger) size organization. Multi-state payroll processing experience. At least one year experience within Human Resources with exposure to general HR concepts, processes and legal compliance.
  • One plus years HR Generalist experience is preferred.
  • Must have knowledge of City, State and Federal wage and hour laws, payroll compliance, labor laws regarding workers’ compensation, disability, leave of absence, FLSA.
  • Working knowledge of human resources concepts and practices as well as applicable Federal and State Laws (including, but not limited to California).
  • Must have experience in basic accounting and tax reporting practices.
  • Solid knowledge and proficiency in payroll systems, electronic time card, report writing programs, Microsoft Office Suite (Outlook, Word, Excel and PowerPoint).
  • Strong verbal and written communication skills. Ability to communicate and convey clear messages to various audiences.
  • Demonstrated planning and organizational skills successfully managing multiple assignments and priorities.
  • Strong capability for problem resolution and ability to identify root cause issues.
  • Analyze and assess various situations/needs, identify potential impacts and proactively research, address and/or recommend solutions.
  • Ability to work efficiently to meet deadlines and to shift priorities quickly.
  • Self-starter possessing agility and foresight to manage changing requirements.
  • Must have a 2-year AA degree in related field or equivalent additional related work experience. A BA in a related field is preferred. Certification in Payroll processing (CPP) is preferred.